Preschool Office Manager, 28-32 hours, TBD


Branches Atelier

Location: 11359 W Washington Blvd, Culver City CA 90066

Status: Full-time, non-exempt

Reports to: Executive Director, Administrative and Assistant Director

Hours: Monday- Thursday, 8:30 am-4:00 pm, Friday 8:30 am – 12:30 pm.

Please send your resume to: and

About Us:

Branches Atelier is an innovative, dynamic Reggio inspired preschool with a home-like quality, nestled in a beautiful campus in Culver City, California.  We have an organic urban orchard and a beautiful school environment. 

At Branches we believe that early childhood education can have a positive impact on our communities and that we can all work together to make a difference in the world. We have a warm and welcoming community of learners that enjoy being part of our vibrant, creative and evolving school community. Please Visit our website to learn more about our school.

Description of the Position

We are looking for an energetic, passionate, hard-working, creative, warm, friendly, nurturing, and self-motivated Office Manager to join our Reggio-inspired learning community.

The Office Manager is responsible for providing all of the services necessary to carry out effective teaching, learning, observations, documentation, research, enrollment, marketing and communication within the Branches Atelier organization. The candidate is expected to collaborate our Branches directors, teachers and the overall organization. This position requires a candidate to be a critical thinker, reflective, communicative, open minded, flexible, inclusive, and professional; the candidate fulfills Branches Atelier’s mission, philosophy, and pedagogy.

Responsibilities and Duties

Promoting Effective Teaching and Learning

Create a positive, trusting relationship with young children

Support teachers with ill/late/absent/sign in, children’s communication with and to their families

Work with Families

Must have a positive upbeat attitude

Flexible and empathetic

Collaborate with Directors to oversee and organize Parent Committees

Support parents with scheduling committee meetings and needs

Contact families regarding their children when needed and appropriate (e.g., early pick-up due to illness)

Collaborate with administrators to onboard new families

Update and maintain Parent Square (online communication platform with enrolled parents)

Respond to family needs and requests in a timely manner

Work with Staff

Respond to faculty and staff daily needs as they relate to the operation of the school

Collaborate with administrators to onboard new faculty and staff

Support the school for record keeping and marketing/communication for events

Support with Branches Atelier calendar and scheduling

Support Directors and faculty regarding Professional Development Days and Educator Tours/Workshops/Internships

Attend weekly and monthly meetings to organize and coordinate work

Overseeing Enrollment and Marketing

Collaborate with Executive  assistant directors to organize and coordinate prospective family tours and interviews

Schedule and communicate with prospective families for Parent Interviews and Observations

Track, update, organize, coordinate prospective family applications and paperwork (ex: Curacubby – online enrollment platform and database)

Respond promptly to inquiries regarding the school

Oversee enrollment paperwork and share information with the appropriate faculty and staff

Support with the marketing and communication of the organization

Adhere to fiscal procedures handbook and partner with Business Manager regarding secure tuition deposits, fees and contracts

Ensuring Licensing, Accreditation Standards, and Qualifying for Insurance

Serve as a liaison with licensing to ensure that facilities and personnel paperwork are properly collected and maintained

Support with design, implementation, evaluation, compliance, and updates of emergency preparedness plans

Ensure that proper materials needed for emergency preparedness plans are available, accessible, and maintained (specifically fire / earthquake drills)

Maintaining School Environment and Facilities

Serve as the liaison with any janitorial, garbage, maintenance to schedule regular cleaning, upkeep, and maintenance

Update effective emergency preparedness plans annually

Maintain safe and strong security system for the campus

Purchase, organize, and update supplies for office, first aid, sanitation, food service, site maintenance and office as needed and approved by Directors

Partner with Faculty, Staff, and Families to advance fundraising initiatives and goals

Ensure Effective Center Communication and Records

Serve as point person for incoming and outgoing mail and package deliveries

Maintain and update daily attendance and late fees on a weekly basis

Maintain, and update all relevant campus Calendars

Serve as the point person for phone calls and relay information to appropriate parties in a timely manner

Utilize technological tools to create effective work and collaboration

Building Deeper Community Partnerships

Convey a welcoming, friendly, and positive image with all faculty, staff, families, and visitors

Build relationships with local organizations, agencies and elementary schools (ex:, law enforcement, code enforcement…etc)


Minimum Qualifications/Requirements


A Bachelor’s Degree or higher

2-years of experience working in a school administration or office environment

Must meet the requirements of the California Department of Social Services (licensing), including an updated TB status, CPR certification, fingerprint clearance.


Values parents as important partners in the work of the school

Demonstrates discretion in communication with various constituents within and outside our community

Values accuracy, competency, and attention to detail

Pays attention to the many ways that children make meaning of the world

Collaborates with children and adults in positive ways

Exhibits a positive, team player spirit

Has a keen interest and curiosity about the nature of learning and teaching

Finds joy in working with children and adults

Approaches teaching as a life-long learner

Embraces reflection as a tool for growth and learning

Demonstrates commitment to diversity, inclusion, and equity

Seeks out resources to continually improve one’s practice

Values learning from mistakes

Establishes professional boundaries with children, parents, and colleagues

Demonstrates professionalism in dress, attitude, communication, and punctuality

Shows and values integrity for oneself and others

Provides value add to the organization beyond the job position

Demonstrates strong writing and communication skills

Working Conditions

Requires developmentally normal hearing abilities and visual acuity

Requires strong communication skills with children, families, faculty, and staff

Salary and Benefits

Salary Range: $20-$23/hr DOE

Benefits: weeks s

  • 1st year, 2 Weeks paid vacation during school closure .   3 weeks paid 2nd year, 4 weeks  paid the 3rd year. 
  • Paid National/State Holidays
  • School closed 2 weeks over Easter and Christmas and the month of August
  • Medical and Retirement Plan available

Salary Description

$20-$23/hour DOE

Please send your resume to: and

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