Description
Branches Atelier
Location: 11359 W Washington Blvd, Culver City CA 90066
Status: Full-time, non-exempt
Reports to: Executive Director, Administrative and Assistant Director
Hours: Monday- Thursday, 8:30 am-4:00 pm, Friday 8:30 am – 12:30 pm.
Please send your resume to:
Patricia@BranchesAtelier.com and Berenice@BranchesAtelier.com
About Us:
Branches Atelier is an innovative, dynamic Reggio inspired preschool with a home-like quality, nestled in a beautiful campus in Culver City, California. We have an organic urban orchard and a beautiful school environment.
At Branches we believe that early childhood education can have a positive impact on our communities and that we can all work together to make a difference in the world. We have a warm and welcoming community of learners that enjoy being part of our vibrant, creative and evolving school community. Please Visit our website to learn more about our school. www.branchesatelier.com
Description of the Position
We are looking for an energetic, passionate, hard-working, creative, warm, friendly, nurturing, and self-motivated Office Manager to join our Reggio-inspired learning community.
The Office Manager is responsible for providing all of the services necessary to carry out effective teaching, learning, observations, documentation, research, enrollment, marketing and communication within the Branches Atelier organization. The candidate is expected to collaborate our Branches directors, teachers and the overall organization. This position requires a candidate to be a critical thinker, reflective, communicative, open minded, flexible, inclusive, and professional; the candidate fulfills Branches Atelier’s mission, philosophy, and pedagogy.
Responsibilities and Duties
Promoting Effective Teaching and Learning
Create a positive, trusting relationship with young children
Support teachers with ill/late/absent/sign in, children’s communication with and to their families
Work with Families
Must have a positive upbeat attitude
Flexible and empathetic
Collaborate with Directors to oversee and organize Parent Committees
Support parents with scheduling committee meetings and needs
Contact families regarding their children when needed and appropriate (e.g., early pick-up due to illness)
Collaborate with administrators to onboard new families
Update and maintain Parent Square (online communication platform with enrolled parents)
Respond to family needs and requests in a timely manner
Work with Staff
Respond to faculty and staff daily needs as they relate to the operation of the school
Collaborate with administrators to onboard new faculty and staff
Support the school for record keeping and marketing/communication for events
Support with Branches Atelier calendar and scheduling
Support Directors and faculty regarding Professional Development Days and Educator Tours/Workshops/Internships
Attend weekly and monthly meetings to organize and coordinate work
Overseeing Enrollment and Marketing
Collaborate with Executive assistant directors to organize and coordinate prospective family tours and interviews
Schedule and communicate with prospective families for Parent Interviews and Observations
Track, update, organize, coordinate prospective family applications and paperwork (ex: Curacubby – online enrollment platform and database)
Respond promptly to inquiries regarding the school
Oversee enrollment paperwork and share information with the appropriate faculty and staff
Support with the marketing and communication of the organization
Adhere to fiscal procedures handbook and partner with Business Manager regarding secure tuition deposits, fees and contracts
Ensuring Licensing, Accreditation Standards, and Qualifying for Insurance
Serve as a liaison with licensing to ensure that facilities and personnel paperwork are properly collected and maintained
Support with design, implementation, evaluation, compliance, and updates of emergency preparedness plans
Ensure that proper materials needed for emergency preparedness plans are available, accessible, and maintained (specifically fire / earthquake drills)
Maintaining School Environment and Facilities
Serve as the liaison with any janitorial, garbage, maintenance to schedule regular cleaning, upkeep, and maintenance
Update effective emergency preparedness plans annually
Maintain safe and strong security system for the campus
Purchase, organize, and update supplies for office, first aid, sanitation, food service, site maintenance and office as needed and approved by Directors
Partner with Faculty, Staff, and Families to advance fundraising initiatives and goals
Ensure Effective Center Communication and Records
Serve as point person for incoming and outgoing mail and package deliveries
Maintain and update daily attendance and late fees on a weekly basis
Maintain, and update all relevant campus Calendars
Serve as the point person for phone calls and relay information to appropriate parties in a timely manner
Utilize technological tools to create effective work and collaboration
Building Deeper Community Partnerships
Convey a welcoming, friendly, and positive image with all faculty, staff, families, and visitors
Build relationships with local organizations, agencies and elementary schools (ex:, law enforcement, code enforcement…etc)
Requirements
Minimum Qualifications/Requirements
Skills
A Bachelor’s Degree or higher
2-years of experience working in a school administration or office environment
Must meet the requirements of the California Department of Social Services (licensing), including an updated TB status, CPR certification, fingerprint clearance.
Competencies
Values parents as important partners in the work of the school
Demonstrates discretion in communication with various constituents within and outside our community
Values accuracy, competency, and attention to detail
Pays attention to the many ways that children make meaning of the world
Collaborates with children and adults in positive ways
Exhibits a positive, team player spirit
Has a keen interest and curiosity about the nature of learning and teaching
Finds joy in working with children and adults
Approaches teaching as a life-long learner
Embraces reflection as a tool for growth and learning
Demonstrates commitment to diversity, inclusion, and equity
Seeks out resources to continually improve one’s practice
Values learning from mistakes
Establishes professional boundaries with children, parents, and colleagues
Demonstrates professionalism in dress, attitude, communication, and punctuality
Shows and values integrity for oneself and others
Provides value add to the organization beyond the job position
Demonstrates strong writing and communication skills
Working Conditions
Requires developmentally normal hearing abilities and visual acuity
Requires strong communication skills with children, families, faculty, and staff
Salary and Benefits
Salary Range: $20-$23/hr DOE
Benefits: weeks s
- 1st year, 2 Weeks paid vacation during school closure . 3 weeks paid 2nd year, 4 weeks paid the 3rd year.
- Paid National/State Holidays
- School closed 2 weeks over Easter and Christmas and the month of August
- Medical and Retirement Plan available
Salary Description
$20-$23/hour DOE
Please send your resume to:
Patricia@BranchesAtelier.com and Berenice@BranchesAtelier.com
Reggio Inspirations 